Handle administrative duties, including (but not limited to) document management, scheduling, and office supplies maintenance.
Coordinate office suppliers (cleaning, maintenance, deliveries, repairs, utilities, etc.), ensuring service quality and timely resolution of issues.
Keep the office running smoothly day-to-day, anticipating needs and solving problems quickly.
Coordinate Health & Safety Compliance by managing basic workplace safety procedures, first-aid kit restocking, incident logging, and vendor compliance documentation.
Be the point person for office issues (repairs, HVAC, internet, access badges/keys), escalating when needed.
Manage visitor access, meeting room readiness, and office hospitality (snacks, coffee, lunch orders when required).
Improve internal workflows (vendor list, SOPs, onboarding checklists, inventory tracker) so operations are consistent and scalable.
Manage incoming/outgoing mail, couriers, returns, and document shipments.
Maintain a sustainability and cost optimization mindset by reducing waste, negotiating with vendors, and proposing office improvements that balance quality and cost.
Keep our car fleet organized (maintenance schedules, insurance/inspection tracking, cleaning, usage coordination, and vendor coordination as needed) as well as parking spots.
Help maintain tidy, functional shared spaces (meeting rooms, kitchen, storage areas), and continuously improve the office setup for comfort and productivity.

Take charge of purchasing office supplies, furniture, and equipment, ensuring they align with the office aesthetic and meet team needs.
Maintain an organized inventory of office assets and supplies, reordering as necessary to prevent shortages.
Manage office-related budgets (as applicable), track spend, and keep receipts/invoices organized.
Coordinate with IT/provider for equipment ordering, repairs, replacements, and basic office tech readiness (without being the IT owner).

Assist in onboarding activities, ensuring new hires are seamlessly integrated into the company culture (welcome setup, desk readiness, office tour, first-day logistics).
Organize team events (in-office celebrations, off-sites, team moments), coordinating logistics end-to-end.

Support the CEO and VPs with traveling (basic itinerary coordination, bookings, document readiness, travel-day support as needed).

Workspace Experience Specialist